Privacy Policy — Core Systems Design
Last updated: 24/05/2026
1. Introduction
Core Systems Design (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you:
Visit our website
Use our AI tools, automations, or digital products
Become a client
Contact us or interact with our services
By using our website or services, you agree to the practices described in this Policy.
2. Information We Collect
2.1 Information You Provide Directly
We may collect:
Name and contact details
Business information
Payment details (processed securely by third‑party providers)
Content you upload or submit
Project requirements and communication history
2.2 Information Collected Automatically
When you visit our website, we may collect:
IP address
Browser type and device information
Pages visited and time spent
Cookies and tracking data
2.3 Information from Third Parties
We may receive information from:
Payment processors
CRM platforms
Advertising platforms (Google, Meta, etc.)
AI service providers (e.g., OpenAI)
3. How We Use Your Information
We use your information to:
Provide and improve our services
Build and maintain AI systems and automations
Communicate with you about projects, updates, or support
Process payments and manage subscriptions
Analyse website performance
Comply with legal obligations
We do not sell your data.
4. Legal Basis for Processing (UK GDPR)
We process your data under the following legal bases:
Contractual necessity — to deliver services you purchase
Legitimate interest — to improve our services and protect our business
Consent — for marketing communications and optional cookies
Legal obligation — when required by law
5. How We Store & Protect Your Data
We use industry‑standard security measures to protect your information, including:
Encrypted storage
Secure servers
Access controls
Password‑protected systems
Trusted third‑party processors
However, no system is 100% secure, and you acknowledge that you use our services at your own risk.
6. Sharing Your Information
We may share your data with:
Payment processors
Hosting providers
CRM and automation platforms
AI service providers
Marketing platforms
Legal or regulatory authorities (if required)
We only share what is necessary to deliver our services.
7. AI Systems & Data Handling
When using our AI tools or automations:
Your inputs may be processed by third‑party AI providers
We do not use your data to train public AI models
You are responsible for reviewing AI‑generated outputs before using them
8. Cookies & Tracking Technologies
We use cookies to:
Improve website performance
Analyse traffic
Personalise content
Support marketing and advertising
You can manage or disable cookies through your browser settings.
A full Cookie Policy can be provided if you want one.
9. Data Retention
We retain your information only for as long as necessary to:
Deliver services
Meet legal requirements
Resolve disputes
Maintain business records
You may request deletion at any time (see Section 11).
10. Your Rights (UK GDPR)
You have the right to:
Access your data
Correct inaccurate information
Request deletion
Restrict processing
Object to processing
Transfer your data
Withdraw consent at any time
To exercise these rights, contact us using the details below.
11. Third‑Party Links
Our website may contain links to external sites. We are not responsible for their content or privacy practices.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new “Last updated” date.
13. Contact Information
For privacy questions or data requests, contact:
Core Systems Design Email: [email protected] Website: coresystemdesign.com